APA Management
Transform Advance Provisioning Allowance from spreadsheet chaos to automated efficiency. Capture expenses, track spending, and generate client statements—all with complete audit trail.
End-to-End APA Workflow
APA Collection
Record APA advances from charter clients with automatic currency conversion and allocation to specific charters.
Expense Capture
Crew captures receipts via mobile app. OCR extracts amounts, categories auto-assigned, and expenses linked to charters.
Real-Time Tracking
Live dashboard shows APA balance, expenses by category, and remaining budget. Alerts for budget thresholds.
Reconciliation
Automatic matching of expenses to receipts. Flag discrepancies for review. Export to accounting systems.
Client Statement
Generate detailed APA statements with full expense breakdown, receipt images, and final balance calculation.
Powerful Features
Digital Receipt Capture
Mobile app for crew to photograph receipts. OCR extracts vendor, amount, and date automatically.
Category Management
Customizable expense categories: provisioning, fuel, marina, excursions, crew expenses, and more.
Multi-Currency Support
Handle expenses in any currency with automatic conversion to charter base currency.
Budget Alerts
Set budget thresholds by category or total. Automatic alerts when approaching or exceeding limits.
Approval Workflow
Optional approval routing for high-value expenses. Full audit trail of approvals and modifications.
Client Portal Access
Give charter clients read-only access to track APA spending during their charter.
Professional Client Statements
Generate detailed APA statements your clients will appreciate. Full breakdown by category, receipt images, and clear final balance calculation.
- Itemized expense list with dates and vendors
- Category summaries with subtotals
- Attached receipt images
- Currency conversion details
- Final balance: refund or additional payment due
- PDF export with company branding
Crew Mobile App
Empower your crew to capture expenses on the go. The Phoenix AI mobile app makes receipt capture instant and accurate.
Snap a photo, OCR extracts the details
Tap to assign expense category
Works without internet, syncs when connected
All crew members can capture expenses
Streamline Your APA Process
Join yacht management companies eliminating APA spreadsheet headaches with Phoenix AI's automated workflow.